Notaries Public Official Stamps

Am I required to have an official stamp?

A notary public is not required to have an official stamp or to affix an official stamp on a record.  If a notary public chooses not to affix an official stamp to a notarized record, the notary public shall clearly print or type the notary public’s name and commission number on the record.  Further, any combination of official stamp and printing is acceptable as long as the notary public’s full legal name, jurisdiction and commission number are affixed to the record.

 

What is required if I do have an official stamp?

The official stamp of a notary public must include the notary public’s legal name, jurisdiction, and commission number issued by the Office of Professional Regulation. Please wait to order your stamp until your Notary Public license is approved by the Office as a new commission number will be issued. Your new commission number will be different from your current commission number. Applications will open in mid-December.

 

How should I sign my name when notarizing a document?

The signature on documents you notarize must match the signature on your Oath of Office/Affirmation.  

 

What is an official stamp?

An official stamp is a physical image affixed to or embossed on a tangible record.  A stamping device that is capable of affixing to or embossing on a tangible record an official stamp is an acceptable device.

Below are sample official stamps which can be used for a Notary Public Stamp. The shape and style of the stamp may be determined by each notary.

 Notary stamp sample which is circular with the full name at the top, the words "Notary Public State of Vermont" at the bottom, and the Commission number in the center.                        Notary stamp, rectangular

 

What is my commission number?

Once your Notary application is approved you will be issued a new commission number. Your commission number is also referred to as a “credential number” or “license number”.  This number us unique to you and will not change.

 

How do I find my commission number?

Your commission number may be found on your Notary Commission certificate where it is called a “credential number”.  You may look up your commission number using the licensee look-up feature.

 

How many commission # digits are required to appear on the stamp?

You may list all 10 digits; however, you are only required to list the last 7 digits.

 

What is the difference between an ink stamp and embosser?

An ink stamp is a device (i.e., an object) that can imprint a physical, ink-based image on a tangible record.  An embosser is a device that imprints a raised, textural image on a tangible record.  For the purposes of notarization, an ink stamp or an embosser may be used to affix an official stamp to a record. 

Important Note:

A notary public is responsible for the security of the notary public’s stamping device and shall not allow another individual to use the device to perform a notarial act.  If a notary public’s stamping device is lost or stolen, the notary public or the notary public’s personal representative or guardian shall promptly notify the Office of Professional Regulation upon discovering that the device is lost or stolen.

This page was last updated: 2019-04-10