Municipal Toolkit and Resources
The Vermont Local Records Program (VLRP) now offers resources specifically tailored to the municipal environment. These record schedules and time-tables may be used by municipal officials to develop their own internal municipal "toolkit". Resources are published incrementally, and are designed to complement each other in order to build a strong records management program.
SRS are developed on a rolling basis in collaboration with the VMCTA and other stakeholders. The SRS are organized by municipal office. As new schedules are developed they will be published online.
Time-Tables act as a "short-cut" for municipal employees in managing their records. The tables describe records produced or acquired by municipalities and are compilations of General Record Schedules and Municipal Specific Record Schedules.
Local governments must formally adopt a written internal records management policy in order to use the General Record Schedules (GRS), Agency Specific Record Schedules (SRS), or the Municipal Time-Tables. Local governments are free to develop their own polices.
An example policy has been developed through the Vermont Local Records Program and is published on the Vermont Municipal Clerks' and Treasurers' Association website. This is only an example of what a local government policy could include, it is not a set of requirements.
Local governments may request assistance from VSARA when drafting a records management policies; however, filing with VSARA is not required at this time and VSARA does not provide verbal or written approval of policies.
Municipal officials are welcome to attend in-person training at the Vermont State Archives and Records Administration. Training sessions occur on the 3rd Tuesday of every month from 1:30 -3 pm. Prior registration is required, contact the Records Analysis Unit to sign up.