State Records Officers

Pursuant to 3 V.S.A. § 218(d), the head of each State agency or department "shall designate a member of his or her staff as the records officer for his or her agency or department, and shall notify the Vermont State Archives and Records Administration in writing of the name and title of the person designated, and shall post the name and contact information of the person on the agency or department website, if one exists."

Although 3 V.S.A. § 218 applies specifically to executive agencies and departments in state government, constitutional officers and legislative and judicial bodies also designate records officers as a best practice. 

Link to: Active State Records Officers List

Agency/Department Records Management Programs

Under state law, the head of each State agency and department is also responsible for maintaining an active and continuing records management program approved by the Vermont State Archives and Records Administration.

Approval comes through an agency or department's collaboration with VSARA's records analysts to meet state recordkeeping requirements enacted under Act 96 of 2008 and related strategic plans, including the 2006 Preliminary Strategic Plan for Executive Branch Records and the 2012 Act 59 Legislative Report

Compliance with 3 V.S.A. § 218 and related laws has a direct correlation with an agency or department's ability to assure the needs of Vermonters dependent on their services are being met in the most efficient and effective way possible. Performance is largely based on an agency or department's capabilities to govern its records and information in a disciplined, coordinated and measurable manner through a combination of people, processes and infrastructure.

Program Status Report as of April 1, 2017  

Agency/

Department

Date of Most Recent Record Schedule Notice of GRS Adoption on File Requisite Internal Policy for GRS Use on File Information Governance (IG) Maturity
Administration, Agency of 1995 Yes On Notice to File by 7/1/2017 Level 1
Buildings and General Services, Dept. of 1999 Yes On Notice to File by 7/1/2017 Level 1
Finance and Management, Dept. of 2002 Yes On Notice to File by 7/1/2017 Level 1
Human Resources, Dept. of 2001 Yes On Notice to File by 7/1/2017 Level 1
Information and Innovation, Dept. of 1984 Yes On Notice to File by 7/1/2017 Level 1
Libraries, Dept. of 1996 No n/a Level 1
Taxes, Dept. of 2015 Yes Yes Level 3
Agriculture, Food and Markets, Agency of 1997 Yes On Notice to File by 7/1/2017 Level 1
Commerce and Community Development, Agency of 2011 Yes On Notice to File by 7/1/2017 Level 3
Economic Development, Dept. of 2011 Yes On Notice to File by 7/1/2017 Level 3
Historic Preservation, Div. for 2010 Yes On Notice to File by 7/1/2017 Level 3
Housing and Community Development, Dept. of 2011 Yes On Notice to File by 7/1/2017 Level 3
Tourism and Marketing, Dept. of 2011 Yes On Notice to File by 7/1/2017 Level 3
Vermont Center for Geographic Information 1998 Yes On Notice to File by 7/1/2017 Level 1
Education, Agency of 2013 Yes On Notice to File by 7/1/2017 Level 2
Financial Regulation, Dept. of 2004 Yes On Notice to File by 7/1/2017 Level 1
Human Services, Agency of 1997 Yes On Notice to File by 7/1/2017 Level 1
Aging and Independent Living, Dept. of 2002 Yes Yes  Level 2
Children and Families, Dept. for 2010 Yes On Notice to File by 7/1/2017 Level 2
Corrections, Dept. of 1998 Yes On Notice to File by 7/1/2017 Level 1
Health, Dept. of 2004 Yes On Notice to File by 7/1/2017 Level 1
Mental Health, Dept of.  2011 Yes On Notice to File by 7/1/2017 Level 3
Labor, Dept. of 1997 No n/a Level 1
Liquor Control, Dept. of 2011 Yes On Notice to File by 7/1/2017 Level 2
Miltary, Dept. of 1970 No n/a Level 1
Natural Resources, Agency of   Yes On Notice to File by 7/1/2017 Level 1
Environmental Conservation, Dept. of 2012 Yes On Notice to File by 7/1/2017 Level 2
Fish and Wildlife, Dept. of 2003 Yes On Notice to File by 7/1/2017 Level 1
Forests, Parks and Recreation, Dept. of 1997 Yes On Notice to File by 7/1/2017 Level 1
Public Safety, Dept. of 2001 Yes On Notice to File by 7/1/2017 Level 1
Public Service, Dept. of 2003 Yes On Notice to File by 7/1/2017 Level 1
State Attorneys and Sheriffs, Dept. of 2013 Yes On Notice to File by 7/1/2017 Level 2
Transportation, Agency of 2002 Yes On Notice to File by 7/1/2017 Level 1
Motor Vehicles, Dept. of 1999 Yes On Notice to File by 7/1/2017 Level 1

 

Please see the State Phone Directory for the most up-to-date contact information. 

 

This page was last updated: 2017-04-05