|VERMONT SECRETARY OF STATE - Jim Condos|
|State of Vermont
Office of the
Secretary of State
Volume 4 Number 12
The Archives and Vermont Historical Records Advisory Board are wrapping up our grant responsibilities. Many of you have participated in the grant, which, among other things, provided on-site needs assessments of town records.
We are beginning to make products from the grant available on our web site. The goal is to provide access to these products so you may use them as tools for your
record keeping responsibilities. The grant products are available at:
Announcing the Publication
of A Matter of Public
Announcing the Publication of A Matter of Public Record
We are pleased to announce the publication of a new Handbook A Matter of Public Record. This handbook is a guide to Vermont’s Public Records Law. It is written for use by those who seek access to public records, and for the custodians of those records. Download this handbook from our website www.sec.state.vt.us or call 828-2363 to order your free copy.
Many Thanks to All Vermonters who worked so hard to
produce a smooth
Members of Boards of Civil Authority
Appointed Election Officials
Assistant Town and City Clerks
We sincerely appreciate all the time and effort that you put into each election from preparing your checklists and distributing absentee ballots all the way through to the final tagging and sealing of your ballot bags.
You all deserve a big round of applause. We have had many positive telephone calls and heard comments about the professionalism observed by voters in polling places all over the state.
We look forward to continuing to work with you to improve the voting process in Vermont.
—Elections Division ( Kathy DeWolfe, Melanie Jacobs and David Crossman)
Vermont Public Service
Vermont Public Service Awards-Second Round
Four years ago we instituted the Vermont Public Service Awards to honor those Vermonters who have served their communities in elective or appointed office for 20 years or more. At that time we honored hundreds of Vermonters.
The purpose of the Vermont Public Service Award program is twofold — it gives our dedicated local officials the recognition they deserve — and, by highlighting the vital role our public servants play in our towns, it will, hopefully, encourage others to serve. To qualify for the Vermont Public Service Award an individual must have served as an elected or appointed local official for 20 or more years. The individual need not currently be in office.
We will be starting a second round of awards this coming year. With your help we will be presenting certificates of recognition to qualifying local officials. We will be providing clerks with a list of officials who have already been honored in their town, and asking for the names and contact information of newly qualified officials, as well as the names of those who were already honored and who still serve the town. For those who have already received 20 year certificates and who are still serving in office we will present special pins. In addition, we will be asking towns to include the names of volunteer firefighters and rescue squad personnel who have served over 20 years.
For more information about the Vermont Public Service Awards, or to let us know of a local official who should be recognized in your town, please contact the Secretary of State's Office at 1-800-439-8683.
Honoring the efforts of Vermont's local officials is an important step toward building stronger communities. Let's all extend our gratitude for the hard work our local officials do to make our communities and the state of Vermont a better place!
Tip of the Month
If you have a tip that you would like to share in a future Opinions newsletter please send it to:
Dencie L. Mitchell, Grand Isle Town Clerk & Treasurer
P.O. Box 49
Grand Isle, VT 05458
Or email it to her at email@example.com
December 1: Last day to pay property taxes in towns that voted to collect interest on overdue taxes. 32 V.S.A. § 5136(a)
December 5: Last day for U.S. Congressional candidates to file FEC 30-day post-general reports (Oct. 20-Nov. 28), 2 U.S.C. ' 434(a)(2).
December 14: Last day for Listers to add omitted inventory to tax roles. 32 V.S.A. § 4086
December 16:Deadline for filing forty-day post election campaign finance reports with the Secretary of State by candidates for statewide office, state senator, state representative, political committees, and political parties who have expended or received $500.00 or more. Also deadline for filing forty-day post election campaign finance reports by county office candidates who have made expenditures or received contributions of $500.00 or more. County candidates shall file with the county clerk with whom his or her nomination papers were filed. Copies of these reports must be forwarded by the county clerks to the secretary of state within five days of receipt. 17 V.S.A. ' 2821(c).
December 24: (70 days before Town Meeting) First day to warn the first public hearing if a charter adoption, amendment or repeal is to be voted on at Town Meeting. 17 V.S.A. § 2641(a), 2645(a)
December 30: Last day for Listers to correct real or personal estate omission or obvious error in grand list, with approval of Selectboard. 32 V.S.A. § 4261
December 31: Town fiscal year ends, unless voted otherwise. 24 V.S.A. § 1683(c).
January 2003 Calendar
January 1: New Year's Day. 1 V.S.A. § 371
January 3: (60 days before Town Meeting) Last day to warn the first public hearing if a charter adoption, amendment or repeal is to be voted at Town Meeting. 17 V.S.A. § 2641(a), 2645(a)(6)
January 8: (First Wednesday after the first Monday of January) Legislature reconvenes. Vermont Constitution. Ch II, §7
Last day for Tax Collector to deliver unpaid real and personal property tax lists to Treasurer. 32 V.S.A. § 5162
Last day for Town Clerk to remit to State Treasurer an accounting of dog and wolf-hybrid licenses sold and remit the license fee surcharge for an animal and rabies control program. 20 V.S.A. § 3581(f)
January 20: Martin Luther King, Jr.'s Birthday. 1 V.S.A. § 371
(Not less than 40 days before Town Meeting) Last day to file petitions signed by at least five percent of voters with Town Clerk for articles to be included in Town Meeting warnings. 17 V.S.A. § 2642(a)
(40 days before Town Meeting) The legislative body has its first opportunity to warn the meeting, post the warning and notice in two public places and in or near the Town Clerk's office. 17 V.S.A. § 2641(a), 17 V.S.A. § 2642
Last day for Board of Civil Authority to designate polling places and, if necessary, divide the checklist according to geographic boundaries. 17 V.S.A. § 2501
(10 days before first public hearing) Official copy of proposed charter amendments must be filed in Town Clerk's office if vote is to be taken on Town Meeting Day. 17 V.S.A. § 2645(a)(2)
January 25: State Withholding Tax Return is due (actual date by which return must be postmarked is shown on printed return) if reporting less than $2500 per quarter; more than $2500 requires monthly report. 32 V.S.A. § 5842
January 27: (Sixth Monday before election) 5:00 p.m. deadline for filing with the Town Clerk nominating petitions for town offices to be filled by Australian Ballot. 17 V.S.A. § 2681(a)
January 27: (36 days prior to election) Last day for nominee of more than one political party for the same office to notify the Town Clerk of the party or parties in which he or she will be a candidate. 17 V.S.A. § 2474(a)
Last day for Auditors to post 10 days' notice of their meeting to examine town accounts. 24 V.S.A. § 1681
(Within 24 hours from receipt) Town Clerk must return nominating petitions found not to conform, stating in writing the reasons why they cannot be accepted. 17 V.S.A. § 2681(e)
(Wednesday after filing deadline) 5:00 p.m. deadline for candidates to file written consent for the candidate's name to be on the ballot. 17 V.S.A. § 2681(a)
(Wednesday after filing deadline) 5:00 p.m. deadline for a person to withdraw after he or she has consented to be nominated. 17 V.S.A. § 2681(d)
(Wednesday after filing deadline) 5:00 p.m. deadline for candidates to file supplementary petitions if initial petition was not accepted. 17 V.S.A. § 2681(e)
January 30: Last day for Town Clerk in municipality with fiscal year ending December 31 to publicly disclose fees kept as compensation for that fiscal year. 24 V.S.A. § 1179
Last day to mail W-2 Withholding Forms to employees.
Last day to file Form 941 (Quarterly Withholding Return) with the IRS.
Last day for U.S. Congressional candidates to file FEC year-end reports (Nov. 29-Dec. 31), 2 U.S.C.' 434(a)(2).
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