Note: With the exception of the latest versions of Microsoft Excel, you
may find that our databases contain more records than the earlier
versions of Excel can load. For this reason using Microsoft Access
to import large "CSV" databases is a recommended solution.
The procedure below is written using Access 2003.
The process explained below will work for any of our databases
saved in the CSV format.
Using Microsoft Access 2003 to Import a Text Delimited File
In this example we will use the Corporations Database Download That has been saved as a self extracting Comma Delimited Text File.
The file can be downloaded at http://www.sec.state.vt.us/corps/corp.htm .
1. Download the corpscsv.exe file. Take care to note where you save it.
NOTE: Make sure you save the downloaded file in a location where you have the rights to run programs so that the Self-Extracting .EXE will be able to run.
2. Navigate to the location where you saved corpscsv.exe and open the file. It is a self-extracting file and will expand a CSV file called Corpscsv.csv.
3. Open Microsoft Access 2003.
4. Select "File", "New" and a pane will open in Access giving you a variety of objects you can select.
5. From the list of objects presented, select "Blank Database". Again take note of where you create the database.
6. Select "File", "Get External Data", Import. An Open File Dialog Window will appear.
7. Using the "Look In" drop down menu, navigate
to where you stored the corpscsv.csv file.
10. Ensure the "Delimited - Characters such as
comma or tab separate each field" is selected.
NOTE: If you desire, you can CHECK the "First Row Contains Field Names" or you can choose to enter your own field names later.
12. The next screen ask you where to import the data. Unless you have previously developed a table for this import select "In A New Table".
13. The next screen allows you to name fields and do other table maintenance before importing the data. No action on this screen is necessary and you can just click through.
14. The last screen before you actually import the data gives you the opportunity to index the data. You will know if you want to do this. If you are not sure, select "No Primary Key".
15. The last screen allows you to name the table that will be created, it defaults to "corpscsv". Click Finish and the data will be imported.
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